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Haylor Risk Management Blog

Property Protection During Temporary Shutdown Due To COVID-19

Posted by Risk Management Team on Apr 22, 2020 9:25:42 AM

These unprecedented Covid-19 times are forcing many businesses to temporarily close and vacate their properties.  Below are a few tips for keeping your property safe and protected during a temporary shutdown.  


General Practices

  • Update your property, equipment and material inventory. An equipment, supply and property    inventory can simplify filing an insurance claim if a robbery or accident happens while you are away 
  • Unplug unnecessary equipment
  • Continue normal property maintenance schedule 
  • Continue to utilize pest control services 
  • Have your mail and subscriptions forwarded

Fire Protection and Prevention 

  • Ensure Smoke/Heat detectors are working properly
  • Inspect and maintain the automatic sprinkler system
  • Close Fire Doors
  • Reduce Fire Load – minimize or remove storage of flammable liquids, combustible materials, pallets,    compressed gas cylinders 
  • Alarm System - ensure all alarm systems are activated and in service, including automatic sprinkler   alarms, such as water flow and valve tamper; smoke/heat detection; and security alarms
  • Remove all trash from the facility
  • Remove or minimize combustible storage from the building
  • Trim trees, shrubs and hedges; remove brush near building(s)
  • Shut off gas mains that are not needed
  • Maintain proper heating as necessary to prevent sprinkler pipes from freezing

Critical Equipment

  • Continue with the Preventive Maintenance Program
  • Properly shut down equipment
  • Place protective coverings on sensitive equipment, computers, and supplies 
  • Maintain operations for cold storage or other temperature sensitive equipment, supplies, and materials

Water Damage Prevention

  • Consider turning off non-essentials water services – toilets, sinks, appliances
  • Survey the property for possible points of water intrusion
  • Complete roof repairs; clean gutters and drains
  • Clear storm and waste water drains
  • Protect pipes from freezing
  • Maintain the dehumidifier to prevent high moisture environments and possible mold damage


  • Provide sufficient Inside and Outdoor lighting
  • Secure windows and doors
  • Employ security services or the police to regularly observe the property
  • Utilize Security Cameras
  • Monitor Security Alarms
  • Maintain cyber security controls

At Haylor, Freyer and Coon, we have the People, the Programs, the Relationships and the Expertise to help your staff manage your Insurance & Risk Management needs. 

For more information on this and other safety / loss control topics, please contact us.

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Topics: Coronavirus Guidance for Business